Two new toolkits to ‘Kultivate’ artistic research deposit

Guest Post by Marie-Therese Gramstadt, KULTIVATE Project Manager, VADS.

Funded through the JISC Information Environment programme 2009-11, the Kultivate project makes available two new toolkits for the UK Higher Education community: an advocacy for arts research toolkit aimed at repository managers; and a decision-making toolkit for artistic researchers. The Kultivate project has arisen out of the Kultur II Group, which consists of researchers and repository staff engaging with arts research deposit in institutional research repositories, and is led by the Visual Arts Data Service (VADS), a Research Centre of the University for the Creative Arts.

JISC funded Kultivate project

“The anticipated impact of Kultivate will be to increase the rate of arts research deposit; to enhance the user experience for researchers; and to develop and sustain a sector-wide community of shared best practice in arts research repositories.”

Kultivate press release (December 2010) 

The key aim of Kultivate is to increase arts research deposit in the UK HE sector. In addition to the toolkits, the Kultivate project has provided four community-led workshops, six case studies and a conference. Other forthcoming outputs include a published article, reports, and technical enhancements to the EPrints repository platform. Further details, downloads and dissemination is available via:

Advocacy toolkit –

This toolkit is aimed at repository managers and staff involved in promoting their institutional research repositories.

It aims to support staff in planning and developing their advocacy approach in order to increase arts research deposit.






The toolkit is divided into the following sections:

  • Introduction
  • What is advocacy?
  • Why is advocacy important?
  • Who is advocacy for?
  • Where to deliver advocacy?
  • When to deliver advocacy?
  • How to do advocacy?
  • Glossary of terms
  • Resources

The Resources page provides access to all the materials generated as part of the toolkit including a visual diagram and example strategy plan, which can be re-purposed by individual institutions to their needs.

Decision-making toolkit –

 This toolkit has been designed for artistic researchers in UK Higher Education. However as it describes processes and workflows these aspects have been taken from the current procedures in place at UCA Research Online, University for the Creative Arts, where the author is based. 

The toolkit has been sub-divided into the following four stages:

  • Stage One: Preparing for your research project
  • Stage Two: Preparing to deposit
  • Stage Three: The deposit process
  • Stage Four: Scenarios after deposit


Rights and re-use 

Both toolkits are made available under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported (CC BY-NC-SA 3.0) License. Further details are available from:

The CC License does not apply to the images, which each have their own rights statements. The images have been provided by research repositories from the University for the Creative Arts, University of the Arts London, and University of the West of England; in addition images have been sourced from VADS. 

Institutions are encouraged to re-use part, or all, of the toolkits, and to make modifications according to their individual policies and procedures. The original files have been provided so they can be easily edited and re-purposed. Feedback is also welcomed via the author of the toolkits, Anne Spalding, Repository and Digitisation Officer, UCA Research Online, University for the Creative Arts 


Thanks are due to the Kultur II Group, all those who took part in the Kultivate Advocacy survey (2011), and the Repositories Support Project (RSP).

About Jackie Wickham
I am based at the Centre for Research Communications at the University of Nottingham. I work on the JISC funded Repositories Support Project which supports the development and growth of the UK repositories network.

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